If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. On the application form you will be asked to state your deadline this should be the most recent deadline. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. . If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. We are one of the largest student-led organisations in the UK. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) You can find further details in UCL's Self-Certification Policy. Compiling the relevant documents and information can help speed your application along. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). References in the text should be in the author/date (Harvard) format. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. /Tx BMC You can make an EC claim through Portico. HA You can only defer time-limited assessments (e.g. Extenuating Circumstances | University of South Wales Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. /Tx BMC Applying for an EC STEP 1. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Illness and unexpected disruptions to your exam or assessment It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. how to apply for extenuating circumstances ucl. You should receive a response withinone week of submitting the request for review. HA Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. EMC It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Step 3: submit your application. This step-by-step guide will clarify how to do that. I have offers from manchester and UCL. /Tx BMC SeeSection 1.5: Providing Supporting Evidence. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. All discussions will be treated confidentially. London, E16 2RD ` & Victim of crime :Police/crime report - a crime number alone isnotacceptable. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Extenuation Procedures | University of East London With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. You can find a guide to submitting your claim on Portico on the UCL website. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. This is synonymous with "mitigating," or "exceptional" circumstances. ECs are designed for emergencies. Step 2: gather the relevant evidence for your application. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Yes, as long as they fall within the same 14-day period. This may affect the type of mitigation that is available to you. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Other universities may prefer to meet with you in person to decide how to move forward. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: EMC Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Extenuating Circumstances | Students' Union UCL But you cannot self-certify once the exam has started; you must provide evidence. Your evidence will need to cover the full period for which you are requesting mitigation. Although we encourage you to discuss coursework with others, the final product must be your own work. Short-term support for illness, bereavement or other unexpected emergencies. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. It is your responsibility to ensure that the work is submitted on time. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Here are three students sharing their experiences of applying for financial support from us. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Do Share & Care schemes work for student accommodation? Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. /Tx BMC Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. See also Extenuating Circumstances and Reasonable Adjustments (section 10). If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. /Tx BMC Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) What are extenuating circumstances for financial aid? Bereavement: You will be required to provide a death certificate. UCL extends Extenuating Circumstances allowance as part of 'no These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. All IOE EC requests are considered by the IOE EC panel. Source: Glenn Cartsens Peters/Unsplash. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. 0 It is your responsibility to ensure that the work is submitted on time. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; All illustrations must be discussed in the text. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Your claim will be considered by your department. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. EMC Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be